Job Availability

CAIR Florida's office in Tampa has openings for the following positions and skills:

 

Executive Assistant

Job Description & Agreement

 

Position

Reporting to the CAIR Florida Chief Executive Director (CED) and Regional Operations Director (ROD) the Executive Assistant (EA) will be responsible for all office operations iThe Executive Assistant supports the organization and its Board of Directors, and is responsible for assisting the CED at all levels, including scheduling of traveling and meetings, drafting correspondence and management notes. The EA performs a wide range of administrative, accounting and executive support related tasks and works independently with minimal supervision.     

 

 Vision and Mission

CAIR Florida’s vision is to be a leading advocate for justice and mutual understanding.

CAIR Florida’s mission is to enhance understanding of Islam, encourage dialogue, protect civil liberties, empower American Muslims, and build coalitions that promote justice and mutual understanding.

 

Responsibilities

  • Answering calls
  • Check general e-mail accounts
  • Mail handling  - check and distribute incoming mail and processing outgoing mail at post office when necessary, purchasing postage
  • Assist ED - Scheduling appointments, preparing files, traveling arrangements, etc.
  • Assist other departments as needed -  scheduling client appointments, returning calls, and general office needs
  • Handle equipment maintenance
  • Order office supplies
  • Office organization
  • Communicate with IT
  • Keep track of hourly employees time sheets
  • Personnel: Create and maintain employee files
  • Prepare Event Kits
  • Schedule EC and Staff Meetings
  • Staff Meeting minutes
  • Accounting Activities

 

Qualifications

  • Five to ten years of Office Management  experience and/or extensive experience in working with a nonprofit organization or in a related field
  • Solid knowledge of Microsoft Office applications and experience in using the Internet and various social media networking sites.
  • Strong initiative and the ability to learn in a self-directed manner
  • Organizational skills, detail-oriented, and the ability to handle multiple tasks
  • Comfortable working productively in a fast-paced, team-oriented environment
  • Excellent oral and written communication skills
  • Strong commitment to civil rights and CAIR's mission

Benefits

  • Salary range based on education, skills and experience
  •  Paid vacations and holidays

 To apply: 

Applications will be accepted until position is filled. All those interested and eligible to work in the U.S. (citizens or proper work visa holders) are encouraged to apply with a cover letter, copies of certificates, and a comprehensive resume stating education, work history, and references to: nhamze@cair.com

 

Important Note:

 This position is located in Tampa, Florida.